Subdivision is the process of creating new parcels of land or altering existing property boundaries.
To begin the subdivision process, visit or call the City's Planning Department at 250-478-5999.
Staff will research the property, explain related policies and plans and let you know if there are issues you should consider. You may also want to review the City’s Land Use Bylaw and Official Community Plan to see how your project fits within those guidelines. A call to the Engineering Department can help you determine what municipal services are available on the property.
Contact nearby property owners to advise them of the proposal and post the notification sign provided by the Planning Department. This helps to identify and resolve concerns at the outset. Planning staff can advise how much public consultation your proposal requires.
Submit your Subdivision Application, including required fees required documentation. Upon receipt of your application, the Director of Planning may ask for additional information such as density calculations, parking plans, and tree preservation plans.
Steps in Processing a Subdivision Application
The Subdivision Application Form contains a checklist outlining all of the required documents and plan criteria that must accompany a submission. All registered owners must sign the owners’ authorization. It is important to note that incomplete applications can not be accepted.
- Application Circulation and Review
Applications will be circulated for review and comment to internal departments and external agencies where appropriate. Depending on the complexity of a proposal, applicants may be asked to provide additional information if required by the Approving Officer.
The Approving Officer has a statutory responsibly to determine if the deposit of a proposed subdivision plan is against the public interest and, in this regard, may hear from all persons who may be affected by the subdivision. Applicants will be required to erect a notification sign on the subject property, a referral will be sent to the local community association and proposed development details will be posted on the City website.
- Conditional Subdivision Approval
Conditional Subdivision Approval is granted in the form of a letter outlining a comprehensive statement of conditions precedent to final approval of the subdivision. Conditional Approval is valid for one year and may include requirements such as: Subdivision layout, road alignments and lot dimensions; Dedication of parkland or cash-in-lieu; Protection of the natural environment; Covenants, easements and statutory rights-of-way; Engineering servicing requirements; External agency requirements.
- Completion or Bonding of Subdivision Works and Services
Applicants must retain the services of a professional engineer who will design the works and services required in accordance with the Subdivision Bylaw. All services are required to be installed at the owner’s expense prior to final subdivision approval, unless the owner provides bonding and enters into a subdivision servicing agreement with the Municipality to complete the required works by a specified date.
- Submission for Final Subdivision Approval
Once all the requirements outlined in the Conditional Approval letter have been addressed, applicants may submit an application for final subdivision approval to the Approving Officer. The application would typically include: Final survey plans prepared by a British Columbia Land Surveyor, approval fees and documentation satisfying all requirements outlined in the Conditional Approval. If appropriate, the Approving Officer will approve the subdivision by signing the Subdivision Plan.
- Plan Registration
Once the subdivision plans and documents are signed by the Approving Officer, they are returned to the applicant for registration at the Victoria Land Title Office. This is the process that creates legal title for each new parcel defined on the subdivision plan.